Before Pastor Lynn arrives, she will need a few volunteers to set up about five to 6,  6'-8' cafeteria-type tables with clean, plain (no pattern) matching table cloths for the product area. These should be in the same room where she'll be teaching, near the only entrance/exit where people will be coming in or leaving. At the end of the table, closest to the door she will need a chair to sit for check out. Also, there (at the end table check out area) will need to be an extension cord to plug in the PayPal card reader. 

We will also need one 6'-8' cafeteria table for the sign in/registration area, wherever that may be. Some churches already have a welcome table area and that may be perfect. There needs to be enough room for two people to sit and check people in on the roster, a place to then spread out all the name tags in alphabetical order, and finally a place to put all the welcome bags. 

She will need one smaller table (around 3'X4') and chair in the teaching area, on the platform. This needs to be big enough for iPad, phone, folder with notes, water, and microphones. There will need to be an extension cord with a plug bar. She will have both her phone and iPad plugged in all day both days.  The table and chair should be off center, to either side of the platform. 

These two tables (registration and teaching) don’t necessarily need table cloths, but if you have them, they would look nice.

Again, it is important that these tables be set up before Pastor Lynn arrives, because once she is there, it takes about two hours to just arrange the products on the pre-set up tables, registration area and do a sound check. This is vital that it be set up ahead of time. Thank you.

Please keep in mind that Pastor Lynn will have spent often many, many hours in preparation, packing and travel. She often arrives at the conference location completely exhausted and will need to just set things up on the tables so she can then eat quickly and go to sleep. Or in the very rare case of a Friday morning arrival, will need to set up and pretty much go right into teaching.

Thank you so much for your kind consideration in taking care of her physical needs by having everything set up ahead of time and getting her to the host home or hotel by 8:00 PM at the very latest. It is vitally important that she be well rested for the intensity of the conference. 

It is also requested and advised that the chairs in the sanctuary be moved before she arrives. Often conference hosts will ask the men of the church to help after Wednesday night service (if you have one). Many hands make light work. 

It would be nice to have one chair behind the product table, one chair up on the platform by Lynn's teaching table and one or two chairs behind the registration table.

For setting up, it is nice to have several chairs temporarily placed in front of the product table, so the boxes of products and suit cases may be placed on them. This way, the products are easy to reach to be placed on the tables (rather than bending to the floor and back up). Once we’ve emptied the suitcases, we can remove the chairs.

It is nice to have several chairs lining the perimeter of the facility, in case some have to have a chair. Also, it serves as a nice place for people to put their belongings. Or the chairs for the people can be set up in several rows in the center back, with a few aisles. Having a big open, empty space in the center front (and across the front) to accomodate all the moving people is important.  

We will need a few volunteers on Thursday afternoon (when Lynn arrives) to help tear and insert name tags, set up check in and check out areas, and help Pastor Lynn set up her products.

Once registration and product tables are finished being organized, Lynn will teach one or two volunteers how to greet the people and receive new registrations. She will also teach them how to help at the product table. These two volunteers who are there on Thursday afternoon and learn must also be able to help on Friday afternoon (arriving around12:20 PM) for registration (12:30 - 1:00) and help during product table times (first 15 minutes of lunch and dinner breaks). Often, Lynn will have on line students there to help, but if she does not, we will need two helpers that can learn on Thursday (or Friday afternoon) and help on Friday afternoon and Saturday morning. Thanks!

It would be nice if someone would volunteer to make some simple signs to direct the public to the conference area as well. Also, if the front or entrance door is not obvious, it would be nice to have signs and/or balloons to direct people from the parking lot to where they need to go. 

Immediately following the conference that precedes yours, sometimes Lynn may possibly be sending one or two Priority Mail boxes to your church address (or to the conference host's home address). These will be some products and product table items she will need for your event. However with the advent of all things digital now, there are no DVD's to be mailed. So, it is quite unlikely that anything will be shipped anymore. 

If no one is at the church facility during the day, once you receive notices from the various postal services please be sure to pick up the items no later than two days before the event. Or if no one is at the church office normally, you may provide a good address to where they may be delivered (at least one month before the event). These products must be waiting on the chairs in front of the tables, before Lynn's arrival. 

You may open them ahead of time and set out the contents on the tables to save time, if you like. This is especially helpful if she can only get a later flight. Then Pastor Lynn will just arrange them. We need to keep the empty Priority boxes to use in sending things to the next conference. 

At 5:00PM on Saturday, immediately after the event is finished, clean up, and re-set up of the church in preparation for Sunday service, will need to happen before the Saturday evening concert). Often, the church will need to be put back in order perfectly (as if nothing had previously taken place). Therefore, we will need as many volunteers as possible.

During that same time (5:00PM Saturday), Pastor Lynn will also need help putting her belongings away (products, etc.). She is ordinarily totally exhausted (spiritually, physically, mentally) by that time and will especially need help then. 

Pastor Lynn brings her own iPad for class and ministry time. It is important to either have good bluetooth connection or have the iPad connected directly into the house sound with an eighth inch reducer, so she may control it from the platform. She changes songs often and can not have her iPad back in the sound booth. It must be played from the platform.  

Pastor Lynn must have a "hands free" microphone available (head set or lapel). She will also need a "hand held" microphone the entire time. Please have the appropriate extra batteries available. 

She plays music and talks over either mic a few times during the conference, so both must be heard clearly. Early sound preparation is vital.

We will need a sound person or at least someone who has a good grasp of the soundboard to do a sound check and set up the iPad from the platform on Thursday afternoon (depending on the type of conference) upon arrival. They or someone with a working knowledge of sound must run it during the evening dance concert.

As long as the board is adjusted upon arrival on Thursday afternoon, it should be fine until Saturday evening. The sound must be checked later in the afternoon on Thursday, because we will be playing music immediately at the start time 12:55PM Friday. Coming in on Friday afternoon right before it begins to do the sound check will not work. People will be coming into an atmosphere of worship. This MUST be done well in advance. Thanks. 

While not required or requested by Pastor Lynn, most conference coordinators like to receive a love offering for Pastor Lynn during the Saturday evening concert. This gives the participants an opportunity to be a blessing and seed into Dancing For Him Ministries, and helps her with ministry expenses.

Should the host need to have help with their expenses (Kleenex, toilet paper, food, etc.), then the host will be welcome to take a second offering for themselves during the Friday night ministry. 

The day of the event, Pastor Lynn will need a couple of volunteers to be there a half an hour early to open the doors, turn on sound, lights and heat/air (where applicable) and then be ready to greet the people. They will need to be responsible people who can manage last minute registrations and handing out 'hand outs' and name tags, etc. They must be friendly and alert. It would be nice if they were part of the crew present on Thursday afternoon to learn how to process registrations.

During the product table sales times (12:30, 5:00, and 8:30 on Friday; Saturday 12:00PM and 5:00PM), Pastor Lynn would appreciate a volunteer to help her with that. She will need one person to just bag products and put a thank you note in them and possibly one other person to help with the sales (depending on the size of the crowd).

We will also need to have several Kleenex boxes available for ministry times.

If her assistant is not with her, Pastor Lynn will need at least one person to kind of "watch out" for her to make sure she drinks plenty of water and breaks for lunch and dinner. Lynn tends to give without stopping and needs a friendly reminder. Other specifics may be communicated as the event draws near.

Here is an 18 minute video from a previous conference host. You may find this helpful.